var _demographic_data = "*Demographic Data"; var _site_information = "*Site Information"; var _intern_data = "*Intern Data"; function onOpen() { var ui = SpreadsheetApp.getUi(); ui.createMenu('Demographic Manager') .addItem('Initialize Spreadsheet', 'spread_init') .addItem('Regenerate Reporting Spreadsheets', 'regenerate') .addToUi() } function spread_init() { var ui = SpreadsheetApp.getUi(); // This is a destructive operation, so prompt the user. var response = ui.alert( 'Initialize spreadsheet', 'Warning: if you click yes, the spreadsheet will delete data inside itself. Make a backup before running this operation. Continue?', ui.ButtonSet.YES_NO_CANCEL ); if (response == ui.Button.NO) { ui.alert("Canceled the initialization of the spreadsheet.") return; } else if (response == ui.Button.CANCEL) { ui.alert("Canceled the initialization of the spreadsheet.") return; } var spreadsheet = SpreadsheetApp.getActiveSpreadsheet() var sheetsToRemove = spreadsheet.getSheets() for (var sheet = 0; sheet < sheetsToRemove.length; sheet++) { try { spreadsheet.deleteSheet(sheetsToRemove[sheet]); } catch { // ran out of spreadsheets to nuke, so rename it to the first thing we need spreadsheet.getSheets()[0].setName(_demographic_data) } } // take care of demographic data layout var sheet = spreadsheet.getSheets()[0] sheet.getRange('A1').activate(); sheet.getCurrentCell().setValue('Site Name'); sheet.getRange('B1').activate(); sheet.getCurrentCell().setValue('Count'); sheet.getRange('C1').activate(); sheet.getCurrentCell().setValue('Age'); sheet.getRange('D1').activate(); sheet.getCurrentCell().setValue('Gender'); sheet.getRange('E1').activate(); sheet.getCurrentCell().setValue('Ethnicity'); sheet.getRange('F1').activate(); sheet.getCurrentCell().setValue('Race'); var newSheet = spreadsheet.insertSheet(); newSheet.setName(_site_information) newSheet.getRange('A1').activate(); newSheet.getCurrentCell().setValue('Site Name'); newSheet.getRange('B1').activate(); newSheet.getCurrentCell().setValue('Date'); newSheet.getRange('C1').activate(); newSheet.getCurrentCell().setValue('Those Present'); newSheet.getRange('D1').activate(); newSheet.getCurrentCell().setValue('Data Leads'); newSheet.getRange('E1').activate(); newSheet.getCurrentCell().setValue('On-Site Lead(s)'); newSheet.getRange('F1').activate(); newSheet.getCurrentCell().setValue('Who Collected?'); newSheet = spreadsheet.insertSheet(); newSheet.setName(_intern_data) newSheet.getRange('A1').activate(); newSheet.getCurrentCell().setValue('First Name'); newSheet.getRange('B1').activate(); newSheet.getCurrentCell().setValue('Last Name'); newSheet.getRange('C1').activate(); newSheet.getCurrentCell().setValue('Gender'); newSheet.getRange('D1').activate(); newSheet.getCurrentCell().setValue('Ethnicity'); newSheet.getRange('E1').activate(); newSheet.getCurrentCell().setValue('Race'); } function get_titled_spreadsheet_contents(sheet_name) { var spreadsheet = SpreadsheetApp.getActiveSpreadsheet().getSheetByName(sheet_name); var rows = spreadsheet.getDataRange().getValues(); rows.shift(); /* remove the column headers from the data */ return rows; } /* * @param {string} site_name */ function get_demographic_records_for_site(site_name) { var rows = get_titled_spreadsheet_contents(_demographic_data); var output = []; for(row of rows) { if(row[0] === site_name) { output = output.concat(Array([1]).fill({ "site_name": row[0], "age": row[2], "gender": row[3], "ethnicity": row[4], "race": row[4], })); } } return output; } function get_sites() { var rows = get_titled_spreadsheet_contents(_site_information); var output = []; for(row of rows) { output.push({ "site_name": row[0], "date": row[1], "present": row[2], "data_leads": row[3], "on_site_leads": row[4], "compiled_by": row[5], "attached_records": [], }) } return output; } function get_intern_data() { var rows = get_titled_spreadsheet_contents(_intern_data); var output = {}; for(row of rows) { var no_last_name = row[1] === ""; /* if there's no last name, then just use the first name * as the key */ var key = row[0].concat(no_last_name ? "" : " ".concat(row[1])) output[key] = { "first_name": row[0], "last_name": row[1], "calculated_name": key, "age": "Intern", "gender": row[2], "ethnicity": row[3], "race": row[4], }; } return output; } function collate_site_data() { var sites = get_sites(); var intern_data = get_intern_data(); for(site of sites) { var name = site["site_name"]; var data = get_demographic_records_for_site(name); site["attached_records"].push(...data); var those_present = site["present"].split(',').map((x) => x.trim()); for(person of those_present) { site["attached_records"].push( intern_data[person] ) } } return sites; } function get_sums(data, field_name, human_readable) { var collated = {} for(datum of data) { var result = datum[field_name]; if(datum[field_name] in collated) { collated[datum[field_name]] += 1 } else { collated[datum[field_name]] = 1 } } var output = [[ human_readable, "Count" ]] for(const [key, value] of Object.entries(collated)) { output.push([String(key), String(value)]); } /* pad out the rest */ var output_len = output.length; output = output.concat(Array(7 - output_len).fill(["", ""])) return output; } function filtration(data, interns, adults, children) { var output = []; for(datum of data) { if(datum === undefined) { SpreadsheetApp.getUi().alert("Couldn't find an intern -- skipping. See the manual for more information.") continue; } if(interns && datum.age == "Intern") { output.push(datum); } else if(adults && datum.age == "Adult") { output.push(datum); } else if(children && datum.age == "Child") { output.push(datum); } } return output; } function regenerate() { /* remove outdated sheets */ var spreadsheet = SpreadsheetApp.getActive() var sheetList = spreadsheet.getSheets().map((x) => x.getName()); for(sheet of sheetList) { if(sheet[0] === ">") { spreadsheet.deleteSheet(spreadsheet.getSheetByName(sheet)); } } var sites = collate_site_data(); for(site of sites) { var newSheet = spreadsheet.insertSheet(spreadsheet.getNumSheets()); newSheet.setName(">".concat(site["site_name"])) /* create the header of the spreadsheet */ newSheet.getRange('A1:H1').activate().mergeAcross(); newSheet.getRange('A2:H2').activate().mergeAcross(); newSheet.getRange('A3:H3').activate().mergeAcross(); newSheet.getRange('A4:H4').activate().mergeAcross(); newSheet.getRange('A5:H5').activate().mergeAcross(); newSheet.getRange('A6:H6').activate().mergeAcross(); newSheet.getRange('A1:H1').activate(); newSheet.getCurrentCell().setValue(`Information for ${site.site_name} site attendance at ${site.date.toTimeString()} on ${site.date.toLocaleDateString()}`); newSheet.getRange('A2:H2').activate(); newSheet.getCurrentCell().setValue('Fields not persent should be assumed 0.'); newSheet.getRange('A3:H3').activate(); newSheet.getCurrentCell().setValue(`Data submitted by ${site["compiled_by"]}`); newSheet.getRange('A4:H4').activate(); newSheet.getCurrentCell().setValue(`Interns present: ${site["present"]}`); newSheet.getRange('A5:H5').activate(); newSheet.getCurrentCell().setValue(`Data leads: ${site["data_leads"]}`); newSheet.getRange('A6:H6').activate(); newSheet.getCurrentCell().setValue(`On-Site lead: ${site["on_site_leads"]}`); newSheet.getRange('A8').activate(); newSheet.getRange('A8:H8').activate().mergeAcross() newSheet.getActiveRangeList().setFontStyle('italic') newSheet.getCurrentCell().setValue('Combined Totals') newSheet.getRange('A16:H16').activate().mergeAcross() newSheet.getActiveRangeList().setFontStyle('italic') newSheet.getCurrentCell().setValue('Combined Totals (without interns)') newSheet.getRange('A24:H24').activate().mergeAcross() newSheet.getActiveRangeList().setFontStyle('italic') newSheet.getCurrentCell().setValue('Adults') newSheet.getRange('A32:H32').activate().mergeAcross() newSheet.getActiveRangeList().setFontStyle('italic') newSheet.getCurrentCell().setValue('Children') newSheet.getRange('A40:H40').activate().mergeAcross() newSheet.getActiveRangeList().setFontStyle('italic') newSheet.getCurrentCell().setValue('Interns') newSheet.getRange('A41').activate(); /* generate "Age" demographic information */ var to_insert = get_sums(filtration(site.attached_records, true, true, true), "age", "Age"); newSheet.getRange("A9:B15").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, true, true), "age", "Age"); newSheet.getRange("A17:B23").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, true, false), "age", "Age"); newSheet.getRange("A25:B31").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, false, true), "age", "Age"); newSheet.getRange("A33:B39").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, true, false, false), "age", "Age"); newSheet.getRange("A41:B47").setValues(to_insert); /* generate "Gender" demographic information */ to_insert = get_sums(filtration(site.attached_records, true, true, true), "gender", "Gender"); newSheet.getRange("D9:E15").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, true, true), "gender", "Gender"); newSheet.getRange("D17:E23").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, true, false), "gender", "Gender"); newSheet.getRange("D25:E31").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, false, true), "gender", "Gender"); newSheet.getRange("D33:E39").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, true, false, false), "gender", "Gender"); newSheet.getRange("D41:E47").setValues(to_insert); /* same thing for "Ethnicity" and "Race" */ to_insert = get_sums(filtration(site.attached_records, true, true, true), "ethnicity", "Ethnicity"); newSheet.getRange("G9:H15").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, true, true), "ethnicity", "Ethnicity"); newSheet.getRange("G17:H23").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, true, false), "ethnicity", "Ethnicity"); newSheet.getRange("G25:H31").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, false, true), "ethnicity", "Ethnicity"); newSheet.getRange("G33:H39").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, true, false, false), "ethnicity", "Ethnicity"); newSheet.getRange("G41:H47").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, true, true, true), "race", "Race"); newSheet.getRange("J9:K15").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, true, true), "race", "Race"); newSheet.getRange("J17:K23").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, true, false), "race", "Race"); newSheet.getRange("J25:K31").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, false, false, true), "race", "Race"); newSheet.getRange("J33:K39").setValues(to_insert); to_insert = get_sums(filtration(site.attached_records, true, false, false), "race", "Race"); newSheet.getRange("J41:K47").setValues(to_insert); } }